Story image

Chch business reaps rewards by going paperless

07 May 2019

Christchurch-based electrical company RED Electrical is now on a transformational path to success – and part of that is down to its decision to ditch manual, paper filing and go completely paperless.

Now, its managers are encouraging all businesses to go digital and reap the benefits, which include time and money savings.

RED Electrical provides electrical services to small and large clients. It needs to file and store large amounts of customer information, as well as invoice records and job details.

Director Scott Aldridge says the digital way is now central to the business. “In order to do a servicing job in our industry, it’s vital to complete certificates of compliance and safety certificates,” he explains.

That used to involve chasing, scanning, photocopying and emailing job certificates, but now the process has been streamlined.

“With a digital business model, we’ve been able to save significant amounts of time and money. Certificates, for example, no longer need to be physically chased up and handed in,” Aldridge continues.

“It’s also fundamentally changed how we schedule and charge for jobs. Through a simple well-labelled attachment and a click of a button we can view who of our clients need a job completed and where we need to send out invoices.”

He adds that job management software has helped the company grow, and it has also added a point of difference.

“We can share with clients our jobs’ work notes and show property managers our system. We can now answer urgent ‘set-and-forget’ job requests that, with their tight turnarounds. This way of doing things has enabled us to become a higher margin business.”

RED Electrical uses cloud-based job management software firm simPRO. Amongst simPRO’s offerings are eForms, SMS, simPRO IoT, and Data Feed. They are all designed to remove the paper trail from businesses and replace it with an online solution.

“I encourage all businesses in New Zealand to seriously consider becoming more familiar with the services out there that are designed to help streamline the average workday,” adds simPRO New Zealand general manager Ricky Sevta.

“As a business owner or manager, how many times have you been unable to secure a new client or project, because you and your staff needed that time to process the mountain of paperwork and job schedules from your current client base?”

“The capabilities are there and the sooner businesses embrace the true benefits of job management, the sooner New Zealand’s economy can grow stronger,” Sevta concludes.

What the future of fibre looks like in NZ
The Commerce Commission has released its emerging views paper on the rules, requirements and processes which will underpin the new regulatory regime for New Zealand’s fibre networks.
Gen Z confidence in the economy is on the decline
Businesses need to work hard to improve their reputations.
Why NZ businesses have less than two years to adopt digital before disruption hits
Research found that digital disruption is already impacting two-thirds of New Zealand organisations.
Infratil seeks clearance to acquire up to 50% stake in Vodafone NZ
The commission will give clearance to a proposed merger if they are satisfied that the merger is unlikely to have the effect of substantially lessening competition in a market.
Hands-on review: MiniTool Power Data Recovery Software
I came across a wee gem of advice when researching the world of data recovery. As soon as you get that sinking feeling and realise you’ve lost a file, stop using your computer.
Deepfakes the 'next wave of concern' - but can law really stomp it out?
Enforcing the existing law will be difficult enough, and it is not clear that any new law would be able to do better. Overseas attempts to draft law for deepfakes have been seriously criticised.
Acquia delivers open source framework for contextual commerce
The framework connects the Drupal open source web content management system with e-commerce platforms from Acquia partners.
You only get one chance to make a first impression
Regardless of where you come from one thing is for certain, businesses only get one chance to make a first impression.