Mobile printing can deliver significant operational efficiencies but it can also expose an organisation to unauthorised access, according to Y Soft.
Recently, an IDC report highlighted the value of mobile printing for the modern workforce, with 75% of global respondents noting the business value of smart phone/tablet printing as similar to PC printing, and a further 15% suggesting it was greater.
Hyder Mohammed, solutions architect for Y Soft Australia, says there is no doubt that printing needs to keep up with the needs of the mobile workforce.
“However, security concerns are stopping some businesses from adopting it, despite the organisational efficiencies it can offer,” he explains.
“These businesses are missing out on potential cost savings that can be delivered by a freer workforce that can print from anywhere.”
Mohammed adds that mobile print management software helps organisations to overcome document and network security issues.
“By submitting jobs via mobile devices, employees or students can send files stored on their device or from cloud-based drives to the secure print queue. They then use a swipe card, like their employee or student ID, to authorise the printer to release their documents,” he explains.
“This keeps enterprise networks and educational institutions protected from unauthorised access, with the added benefit that documents aren’t printed until someone is physically present to pick them up.”
Y Soft also highlights the fact that mobile printing is helping meet the print requirements of guests visiting businesses.
In organisations like hospitals and universities it is helping visiting doctors, lecturers, and guests print their required material upon arrival without causing headaches for IT security.
“In these cases it’s best to utilise a system for visitors who are not in the corporate directory,” says Mohammed.
“This delivers seamless registration of the guest identity, with self-service capabilities, and provides greater auditability, security, and efficiency.”