bizEDGE NZ - Scanners: The unexpected financial management saviour

Warning: This story was published more than a year ago.
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Scanners: The unexpected financial management saviour

For information about how the DocuMate 3220 can improve the productivity and efficiency of your entire office, download our free eBook.

Anyone who runs a business or oversees its finances knows that financial management and reporting is an ongoing challenge. Trawling through financial information, accurately recording expenses and meeting your tax obligations is a constant headache.

Thankfully, there are devices and software available that can help.

The Fuji Xerox DocuMate 3220 is an all encompassing scanning solution that makes organising your financial paperwork easier than ever before.

Here’s just some of the ways the DocuMate 3220 can take the hassle out of your financial paperwork:

1. Never lose an important document again. Ever.

The DocuMate 3220 is a next generation duplex scanner that uses OneTouch software to streamline the scanning and storage process.

Take all those receipts, invoices, HR forms and bills, place them in the 50-sheet capacity feeder and create crystal clear electronic copies in seconds.

Better yet, transform scanned documents into editable and formatted text for improved productivity. It can easily support the scanning needs of sole traders, small businesses and individual teams. And its unprecedented versatility means its perfect for any type of business, from tradesmen to retailers.

2. Easy filing and retrieval

Remember that catering invoice you paid last September? Probably not. But your financial report is due and you need to find it, pronto.

Thankfully, the DocuMate 3220 allows you to save and file your scanned documents to a nominated place on your network, then retrieve all your financial paperwork at the click of a button.

3. De-clutter your office to safeguard your business

As small business face increasing pressure on time and resources, simple paperwork can become a lesser priority. But paper clutter influences the way you work and appearing disorganised can impact on perceptions of your professionalism and ability.

Whether it’s the quarterly finances, annual industry certification, compliance regulations or other important business requirements, you can now end the clutter and be more organised to meet your regulatory or statutory obligations with one touch simplicity.

4. Mint condition paperwork, forever

Be honest, are you still keeping your receipts and financial records in a tattered manila folder? Or worse, a shoebox? (Yes, it does happen).

While you think you’re being diligent, ink fades and paper deteriorates. As the financial years go by your precious documents are silently disappearing, ready to embarrass and expose your business when you least expect it.

The DocuMate 3220 overcomes this problem with the most advanced imaging technology available in a scanner of this class.

Advanced technology enables your scanner to instantly improve the visual clarity of every document that you scan. While the technology is complex, the results are crystal clear and easy to achieve with the touch of a button.

Keep pristine financial records for years to come (and throw away that shoebox).

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